Minutes of the Meeting held on: 13th
November 2007
Minutes remain in draft until ratified at the next Council meeting
PRESENT: Cllrs B. Usborne, K. Lewis, G. Knowles; Viv Robins (Clerk) and three members of the public. Apologies received from Stan Carleton-Smith, John Fortgang and John Ford, plus Cllr Stacey re. probable late arrival.
07/100 Minutes: the minutes of meeting held on September 11th 2007 (previously circulated) were approved and signed as a true record by the Chairman.
07/101 Matters arising from the Minutes: none.
07/102 Reports from County/District Cllr: both had sent apologies, but Cllr Rose had submitted a written note about planning matters
07/103 Declarations of interest on forthcoming business: none received.
07/104 Budget 2008/9 (previously circulated) was approved (prop. Cllr Knowles, sec. Cllr Lewis).
07/105 Cllrs approved Financial report and Budget review (previously circulated). The drawing of the following cheques was then approved (prop. Cllr Knowles, sec. Cllr Usborne):
Cllr Knowles left the meeting at 8 pm. The meeting was declared inquorate.
07/107 Adjournment for comments from members of the public.
Cllr Stacey entered the meeting at 8.10 pm. The meeting resumed.
07/108 Planning applications:
07/109 Footpaths: The Chairman reported that the Chiltern Society had cleared footpath No 24 and bridleway 20.
07/110 Council property (2): Cllr Lewis offered to take over responsibility from Cllr Knowles for overseeing the second phase of the playground improvements. Once she had been briefed by Cllr Knowles she would arrange a meeting with the Playground Committee to take things forward. Cllrs formally approved the new arrangements for strimming the allotments, with the work to be shared by Evert Donker and Peter Vukomanovic of All Seasons Landscapes. They also approved the retention of All Seasons for the grass- and hedge-cutting contract after hearing from the Clerk that his prices were being maintained for the coming year. The Chairman reported that BT were asking for permission to replace certain telegraph poles on Council land. It was agreed that consent be given subject to the Clerk receiving undertakings that no damage to any hedges or allotments would result.
07/111 Representation on Committees: The Clerk had had no response to her letter to Carol Clark, one-time Clerk to Wendover Charities, asking if they were still in being. Cllr Lewis would look up the charity number on the internet. The Chairman said that he had asked at the Chiltern District Local Area Committee for the gutter on the Great Missenden by-pass to be cleared and white lines painted to make the edge of the road more visible. Cllr Stacey reported that the Revitalisation Group had received an approach from the producers of the new local freesheet The Source, asking if anyone would be interested in distributing it in The Lee for a possible consideration? There was some discussion as to whether this might be done by distributors of the Newsletter, and the Clerk was asked to raise the matter at the next Newsletter meeting in her other incarnation as its (outgoing) Editor.
07/112 Road maintenance: Following the letter from Trish Swain asking whether money could be sought from the delegated transport budget for improving drainage at the junction by the Swan the Chairman said it had not been judged a suitable project.
07/113 Grant applications: requests had been received from Age Concern and Chiltern & South Bucks Voluntary Action. It was agreed that £50 be donated to Age Concern, and that in future when the Clerk received such applications she should send out a note in the Envelope saying details were available from her. Noting that only £150 of a budgeted £500 for donations will have been spent so far this year Cllrs also asked the Clerk to flag up in Clerk’s Corner that funds were available for good causes locally such as the Shop, Cricket Club or Parish Hall.
07/114 Any other business: The resignation of Cllr Knowles was accepted with regret, and thanks for his many years of enthusiastic participation. It was agreed that the Clerk would write a piece for the next Newsletter inviting people to put their names forward as candidates, as well as advertising the vacancy formally.
The meeting closed at 9. 30 pm.
Minutes remain in draft until ratified at the next Council meeting
PRESENT: Cllrs B. Usborne, K. Lewis, G. Knowles; Viv Robins (Clerk) and three members of the public. Apologies received from Stan Carleton-Smith, John Fortgang and John Ford, plus Cllr Stacey re. probable late arrival.
07/100 Minutes: the minutes of meeting held on September 11th 2007 (previously circulated) were approved and signed as a true record by the Chairman.
07/101 Matters arising from the Minutes: none.
07/102 Reports from County/District Cllr: both had sent apologies, but Cllr Rose had submitted a written note about planning matters
07/103 Declarations of interest on forthcoming business: none received.
07/104 Budget 2008/9 (previously circulated) was approved (prop. Cllr Knowles, sec. Cllr Lewis).
07/105 Cllrs approved Financial report and Budget review (previously circulated). The drawing of the following cheques was then approved (prop. Cllr Knowles, sec. Cllr Usborne):
- V.Robins x 2 (invoice no. 37: £207.90/cheque no. 100450; invoice no. 38: £6.37/cheque no. 100451),
- Three Valleys Water plc (ref. no 1090041-6: £22.29/cheque no.100452),
- All Seasons Landscapes x 2 (invoice no. ASL 1294: £120.00/cheque no.100453; invoice no.ASL 1311: £425.00/cheque no.100454.)
Cllr Knowles left the meeting at 8 pm. The meeting was declared inquorate.
07/107 Adjournment for comments from members of the public.
Cllr Stacey entered the meeting at 8.10 pm. The meeting resumed.
07/108 Planning applications:
- The Council objected to planning application no.CH/07/1932 St Francis, Oxford St, Lee Common on the grounds that its size and bulk were unacceptable for the plot and detrimental to neighbours’ amenity. It was also noted that the hedges, an attractive feature of long-standing, would undoubtedly have to be removed.
- It was agreed to offer no comment on CH/07/1843 Copper Rose Cottage, Oxford St, Lee Common (Cllr Lewis declaring an interest as a neighbour), save that the Council hoped the Housing Association which owned the adjoining property, 4 Hawthorn Cottages, would have been consulted in view of the possible loss of amenity.
- The Council offered no objection to CH/07/1951 The Lee Cricket Club. It was noted that District Cllr Nick Rose had asked for the application to be referred to the CDC’s Planning Committee if officers recommended refusal.
07/109 Footpaths: The Chairman reported that the Chiltern Society had cleared footpath No 24 and bridleway 20.
07/110 Council property (2): Cllr Lewis offered to take over responsibility from Cllr Knowles for overseeing the second phase of the playground improvements. Once she had been briefed by Cllr Knowles she would arrange a meeting with the Playground Committee to take things forward. Cllrs formally approved the new arrangements for strimming the allotments, with the work to be shared by Evert Donker and Peter Vukomanovic of All Seasons Landscapes. They also approved the retention of All Seasons for the grass- and hedge-cutting contract after hearing from the Clerk that his prices were being maintained for the coming year. The Chairman reported that BT were asking for permission to replace certain telegraph poles on Council land. It was agreed that consent be given subject to the Clerk receiving undertakings that no damage to any hedges or allotments would result.
07/111 Representation on Committees: The Clerk had had no response to her letter to Carol Clark, one-time Clerk to Wendover Charities, asking if they were still in being. Cllr Lewis would look up the charity number on the internet. The Chairman said that he had asked at the Chiltern District Local Area Committee for the gutter on the Great Missenden by-pass to be cleared and white lines painted to make the edge of the road more visible. Cllr Stacey reported that the Revitalisation Group had received an approach from the producers of the new local freesheet The Source, asking if anyone would be interested in distributing it in The Lee for a possible consideration? There was some discussion as to whether this might be done by distributors of the Newsletter, and the Clerk was asked to raise the matter at the next Newsletter meeting in her other incarnation as its (outgoing) Editor.
07/112 Road maintenance: Following the letter from Trish Swain asking whether money could be sought from the delegated transport budget for improving drainage at the junction by the Swan the Chairman said it had not been judged a suitable project.
07/113 Grant applications: requests had been received from Age Concern and Chiltern & South Bucks Voluntary Action. It was agreed that £50 be donated to Age Concern, and that in future when the Clerk received such applications she should send out a note in the Envelope saying details were available from her. Noting that only £150 of a budgeted £500 for donations will have been spent so far this year Cllrs also asked the Clerk to flag up in Clerk’s Corner that funds were available for good causes locally such as the Shop, Cricket Club or Parish Hall.
07/114 Any other business: The resignation of Cllr Knowles was accepted with regret, and thanks for his many years of enthusiastic participation. It was agreed that the Clerk would write a piece for the next Newsletter inviting people to put their names forward as candidates, as well as advertising the vacancy formally.
The meeting closed at 9. 30 pm.
*SUBJECT
TO RATIFICATION AT MEETING ON 15th JANUARY 2008*
Viv Robins (Clerk)